Gilmore Blog https://www.gilmoreservices.com/blog

As more businesses turn to paperless documents and storage, it’s essential to have a plan for managing e-waste. You need to protect your valuable data, but you also need to figure out how to properly dispose of electronics that you’re no longer using.

Do you handle your paper shredding in-house? If you do, you might be wondering if you should be researching paper shredding services as a more secure and efficient alternative. 

Healthcare providers must adhere to HIPAA regulations to protect patients’ healthcare information. Even if you plan on disposing of electronic devices yourself, you must understand HIPAA rules or risk being penalized and fined.

Do you have a data destruction schedule for your business? Even if you’re not bound by regulations such as HIPAA and FACTA, you still have a responsibility to your clients to protect their information and destroy it properly.

As a business owner, it’s your job to maintain accurate records and destroy them in accordance with regulations. While it might be tempting to simply buy a shredder and do your shredding in-house, there are some reasons that security experts don’t recommend it.

Adhering to HIPAA regulations is a must for all healthcare providers and for any company that handles protected patient information. That means that your document storage, transportation, and destruction must all be HIPAA compliant.

For many companies, it’s important to conduct their business in a way that’s environmentally responsible. It’s part of the reason that Gilmore Services’ document scanning and electronic storage options are popular. They allow organizations to keep their documentation for as long as necessary without printing items unnecessarily.

Documents are important to every business. Whether you’re storing client contracts, printing invoices, or filing your taxes, you need to maintain accurate records and ensure that you and your employees have what you need to make your company a success.

Getting ready to move is exciting, but it can also be quite stressful. Whether you’re moving your home or your office, it’s important to have a plan in place to ensure you don’t forget anything important.

Document storage is not something you can afford to take lightly. Before you partner with a document storage provider to store and safeguard your most important business records, it’s important to ask a few key questions to ensure that the provider you choose has the expertise to protect them.

Once tax season is over, many businesses take the opportunity to review their document retention schedules and destroy hard drives and documents they no longer need. It’s a good time to do it and allows you to ensure that you’re in compliance with regulations and best practices.

Filing taxes is an annual requirement and one that can occupy a lot of time for both individuals and businesses. Once your taxes are filed, you might want to relax and forget about them. But, you’ll need to consider what to do with the documents related to your taxes.

Record retention is important for every business. Depending on the industry, enterprises are required to retain a variety of documents in adherence with regulations and destroy them on a schedule. Individuals also need to think about record retention and dispose of personal information properly.

Moving is a time-consuming endeavor. Whether you do the move yourself or hire movers to handle it for you, there are decisions to be made, belongings to be packed, and services to be canceled and arranged.

Anybody who’s been paying attention to the news knows that data breaches have become increasingly common. Data thefts have affected large companies like Target as well as smaller companies around the world.

Every organization that stores health and medical records on behalf of patients must adhere to HIPAA regulations. The regulations specify which records must be stored, which security measures must be taken, and when records must be destroyed.

Destroying a hard drive isn’t as easy as you might think. Even data on a drive that’s been severely damaged can sometimes still be retrieved. That’s a scary thought if your organization needs to destroy data in accordance with HIPAA or FACTA regulations.

HIPAA compliance requires adherence to HIPAA laws regarding the storage and destruction of health records is a must for every provider. HIPAA outlines administrative, physical, and technical safeguards to protect patient information.

Security is important for every organization. It’s common for business to have systems in place to store and destroy their important documents and data according to regulatory requirements. But, even if you’re doing everything right when it comes to document destruction, you might still be leaving yourself at risk in other ways.

Moving important medical records from one point to another is far more involved than moving office furniture and supplies. You have a responsibility to the people whose records you store to keep their personal information secure. You also have a legal obligation under HIPAA to adhere to their privacy and security guidelines.

What goes into destroying a computer hard drive? The truth is that the security of computer hard drive destruction is far more important than you might think. Erasing files can still leave them vulnerable to retrieval. Physically destroying your hard drives provides ultimate protection of your valuable data.

Every company has a responsibility to keep accurate accounts. The Sarbanes-Oxley Act of 2002 dictates specific record-keeping and accounting requirements. Failure to comply with them can lead to legal penalties as well as damage to your reputation.

Are you taking care to properly destroy the hard drives where you store sensitive business information? A surprising number of businesses are not, and it cost them. The average business data breach in the United States costs $7.9 million dollars in lost revenue and eroded trust.

When they are kept too long or stored insecurely, your business documents and media can become more of a liability than an asset. In fact, improper destruction of data is a common mistake and it can be a costly one.

Moving confidential medical records from one location to another can present a real challenge. Any time you move data, you must comply with HIPAA regulations to protect your patients’ privacy. A move represents a potential problem if your data isn’t properly handled and secured at all times.

Document management isn’t just for businesses. We all have important documents that we need for daily life – and that our loved ones will need in the event of our deaths.

Shredding documents is a critical component of compliance with regulations like HIPAA and FACTA. When documents are not properly destroyed, there’s a risk that they might be stolen or reconstructed, thus compromising the privacy and security of your clients.

Companies who collect and store personal medical information on behalf of their clients must adhere to the regulations of the Health Insurance Portability and Accountability Act (HIPAA.) The law is there to protect people from being denied coverage as well as to shield their privacy.

Moving medical records involves far more than simply packing them into boxes and loading them onto a truck. HIPAA regulations require any company that stores and transports personal health information (PHI) to take precautions to ensure that the documents they maintain are protected from unauthorized access, theft, and damage.

Storing business documents is a concern for every company. Without proper storage, you run the risk of misplacing documents or losing them to water damage and other environmental hazards. And, if your company stores financial or health records, improper storage can lead to regulatory infractions.