Gilmore Blog https://www.gilmoreservices.com/blog

Running a small business is similar to riding a roller coaster: you paid to get on, and you have a good idea of what to expect, but the ups and downs can still keep you on your toes.

Some people have many reservations about the future. For others, the future represents potential for positive things to unfold. When we’re looking at the future of document destruction, advancements in technology and standards for record keeping can make it something to be both excited and also cautious about. Are you prepared for the future of document destruction?

Ever since it was originally released in 1988, the book "All I Really Need to Know I Learned in Kindergarten", by Robert Fulghum has been a modern-day classic. One of the reasons it’s touched so many people is that the simple life lessons he describes as being first taught in Kindergarten have such far-reaching effects in our everyday adult lives.

Summertime is nearly upon us. The weather is warm, the kids are soon out of school, and many people are feeling the itch to embark on spring cleaning and a fresh start. As the weather warms up, peak moving season is also in full swing.

Anyone can buy a desk-size paper shredder for a reasonable price. So how could it mean the death of your business to handle document shredding on your own?

When considering secure document storage, secure shredding, and retention scheduling, many business owners are shocked to discover just how big of an impact these services can have on their bottom line.

Studies show that identity theft is on the rise. It was the single most common consumer complaint in the United States in 2014 with tens of millions of people affected.

If you're considering selling your business in the future, now is the time to start getting things ready so the sale goes as smoothly, and profitably, as possible.

Taking on the role of preserving and cataloging your business records is no small matter. There are legal, ethical, and practical issues that could arise if something goes wrong. At the same time, choosing the right document imaging services can provide tremendous relief and peace of mind.

Everyone knows that moving is stressful. There are a million things to worry about, details that need your attention, decisions to make and things that can go wrong. Plus, the physical labor shouldn't be underestimated. It's hard work. 

Space is at a premium in every busy medical office. Every examining room represents another patient that can be seen, and another seat open in the waiting room. At the same time, relocating to a larger office space can be costly and inconvenient. Often, a smart practice manager will be looking for every opportunity to economize space and make the most of the room they have.

Just the thought of identity theft is enough to send shivers up the spine of the average person, but it's even scarier if you're a business owner entrusted with your clients' private information. As a business designed to legally protect clients, a law firm should be especially concerned about protecting the identity of its clients.

If you've ever sat down at your desk and had a hard time finding the mouse for your computer, or the computer itself, you're suffering from a common problem: Paper Overload. With the average office worker using 10,000 sheets of copy paper every year, it’s clear how easy it is to accumulate an excessive amount of hard copies that end up cluttering your desk and your office.

With so much experience behind us and more growth to come, we couldn’t be more honored to celebrate 60 years in business. Founded by James (Jim) Gilmore in 1955, Gilmore Services began as a residential and commercial moving and storage company. While still experts in commercial and residential moving in the Pensacola area and beyond, the company has diversified over the years to include Records Management, Document Imaging and Document Shredding.  

In regulated industries, such as healthcare, everyone understands the importance of confidentiality and security when it comes to records and documentation. Generally, standards for securing documents are set by state or federal law, and non-compliance can be costly. For some businesses, the potential danger, cost, and inconvenience associated with handling their own records management isn't at the top of the priority list. But it should be. 

As the first of the year rolls around, it's standard practice to form resolutions to lose weight, exercise, and get ourselves more organized and productive, so we can make the coming year even better than the last. Of course, it's also standard practice to delay or slack off after a while, letting the resolution fade away into just another wish.

High on the list of what helps businesses remain successful is proper information management. In fact, one misplaced document could put a business like a financial agency, law firm or medical practice in jeopardy. Though one lost document greatly impacting a company might sound extreme, the power of sensitive information can’t be overlooked. With so much to appreciate about a thriving business, it’s important to protect documents that, if lost, could derail an organization dramatically.

Without fail, every year we see news headlines announcing major fines for an organization’s noncompliance.

When it comes to the healthcare industry, the major compliance requirement is the Health Insurance Portability and Accountability Act of 1996, or HIPAA, which addresses the security and privacy of health data and protects against the sharing of information considered to be Protected Health Information (PHI).

As medical professionals know, violations can result in civil and criminal penalties with huge fines attached.

Owning or managing a business involves more than just the big picture. With important information coming in and going out on a day-to-day basis, it can be a challenge to keep track of important documents. From hospitals to financial firms to small businesses, no organization is too big or too small for a proper records management plan. 

At Gilmore Services, we can’t get enough boxes! Whether for document storage, shredding, imaging or commercial and residential moving, boxes are an essential part of all of our services. For nearly 60 years, we have used boxes to help our customers protect and destroy their information as well as move their home or office. As our 60^th anniversary is coming up in 2015, we’re celebrating by going box crazy!