Wed, Oct 01, 2014
By: Jacob Gilmore
With around 30 million small businesses in the United States, there is a huge need for businesses to remain compliant and organized. Many small businesses know what it means to budget wisely, especially in the early stages of the business.
Often without excess funds, small businesses today must operate most efficiently while saving money. One simple way to relieve a common burden is by working with a professional records management company. Here are some ways small businesses can improve efficiency and save money with professional document management.
Why outsource records management?
With all of the requirements, which small businesses must comply, records management is one of the most time consuming processes. Between maintaining accurate, current files for audit and compliance purposes to preparing a disaster recovery plan, knowing what to store and what to shred can be a daunting task.
A professional records management company can take care of businesses’ document storage services and document shredding services to boost efficiency. Because many important files must be maintained for several years, these companies also manage document retention periods. Once a retention period has ended, the company can securely shred files to keep businesses compliant and free from liability from outdated records.
Why not DIY?
Some small businesses attempt a DIY approach to document management. Aside from the threat of identity theft and non-compliance with regulations, this method is often more time-consuming and costly for businesses. Consider this fact: small businesses could store up to 100 boxes of sensitive information in a secure records facility for less than a cup of coffee per day. Among other benefits, this ensures records are indexed in a secure off-site facility in the event of a disaster.
Between storing files during their retention period to destroying them at the end of their lifecycle, outsourcing records management is one of the safest and financially sound decisions a small business can make. Are you interested in learning more about how a records management company can help with office efficiency?
