Going Paperless? Take the Quiz to see if Your Office is the Right Fit

The idea of having a “paperless” office is a trending topic among of many business owners. With promises from a records management company to never lose a document, share information, and control access; it is easy to see why so many businesses are attempting to ditch paper and embrace technology.  

The simple truth is that going “paperless” may not be the best strategy for your office.

For the appropriate office going “paperless” is a dream come true, for the wrong office it can be a workflow overhaul that garners little benefits.  Ask yourself and your staff the following questions to see if going “paperless” is right for your business.

How often do I retrieve the documents that would be imaged? 1 being never and 5 being constantly

1              2              3              4              5

How many people will be retrieving the documents that would be imaged? 1 being only me and 5 being the entire staff

1              2              3              4              5

How many different locations will be accessing the documents that would be imaged? 1 being one office and 5 being five or more

1              2              3              4              5

What is your records retention schedule? 1 being less than 2 years and 5 being indefinitely

1              2              3              4              5

So is going paperless right for your office? Add all of your answers to find your results

Scoring

6 and Under-

Going paperless is probably not right for your office. Call a records management professional to discuss hard copy storage solutions. There may be a more efficient way to manage your paper documents than the current strategy.

7 to 13-

Possibly. It depends on your offices specific needs and goals. Call a records management/ document imaging professional to discuss your goals and the options available.

14 and Up-

Your business would see the benefit of a “paperless” environment. Call a records management/ document imaging professional to discuss your office’s needs and goals.

Different businesses need different systems and approaches to handle their documents.  If you are interested in going paperless or need an effective Business Records Management system, please contact us.

We will be happy to present a solution that best meets your unique needs.