Gilmore Blog https://www.gilmoreservices.com/blog/author/steve-clopton

When it comes to office organization and processes, sometimes it’s smarter to trust the experts. Sure, you could handle your own document storage and compliance responsibilities, but it’s often inefficient and, ultimately, costly.

You’ve probably heard of this compliance regulation before, but do you really know what it means? Sarbanes-Oxley Act compliance is a critical step in the accounting and auditing processes of public companies.

However, some of the Act’s provisions also apply to private companies. Even accidently destroying documents required under the act can lead to repercussions, so every business needs to take steps to ensure proper compliance.

Whether you operate a small, single-physician family practice or are an administrator in a large hospital, records management is one of your primary responsibilities. Efficient records management is critical, not only for day-to-day operations but—most critically—for patient confidentiality and compliance with federal mandates like HIPAA.

If you’ve decided to implement a more strategic records management plan this year, you’ve taken a big step toward increasing efficiency and security for your organization.

However, when many companies decide to enhance their records management, they may do so piecemeal, with different personnel managing different parts of the plan. This strategy often leads to inconsistencies and can negate many of the benefits a records management plan can provide.

When compared to in-house shredding, secure document destruction saves money, increases security and enhances internal workflows.

As a business owner or manager, knowing the location and security of important business records should be a top priority. Not knowing where and how your critical documents are stored risks identity theft, compliance fines and damage to your company’s reputation.

As a responsible business owner, you likely already know that certified document destruction offers a cost-effective and convenient solution for ensuring compliance with document disposal regulatory guidelines. It can also save you money by enhancing security and maximizing your employees’ time.