Gilmore Blog https://www.gilmoreservices.com/blog/author/jim-beran

Data breaches have become more sophisticated and damaging as technology advances. This year, we’ve seen big name organizations like Target, Neiman Marcus, and Home Depot face issues with data breaches.

Though every state can be affected, Florida ranks number one in identity theft cases. In an attempt to combat the issue, Florida recently tightened its data breach law to protect personal information of patients and consumers.

Passed in July, the new law increases security accountability for all organizations, with a focus on healthcare. According to the Identity Theft Resource Center, the healthcare industry alone accounted for 43.8% of all breaches in 2013. Here are some ways to find out what the new Florida data breach law means for your business.  

Records management has traditionally been important to organizations needing to keep records organized and secure throughout their life cycle. Many people associate records management with storing, archiving, tracking or destroying records. Today, records management companies are ever-evolving as they adapt to new technological trends. Now, records management companies are going beyond creating retention schedules by adding privacy and security policies in addition to overseeing traditional records operations.

Moving from a house to a condo can be a major change. The square footage, yard space and privacy are all qualities of living in a home that many of us are accustomed to.

We all know moving can be a stressful, and even an emotional process. As adults, we learn to manage this stress and know we are moving for a purpose whether it be for a new job, a better location or a new home. Every move is different, but the affect it has on our lives and routines is always significant.

When you add children to the mix, a move becomes even more involved. If we feel pressure during a move, then we can be sure children are feeling anxious as well.

For children, a move can be exciting, scary or sad. To ease tension and calm nerves, try these tips to help children cope with a household move.

Below is a guest blog by Mark Rocco VP of Document Recovery and Government Contracts, of BMS CAT. This is the fourth blog in a series of posts this month about preparing business documents for hurricane season and other natural disasters.

Below is a guest blog by Lindsay Childs, Assistant Vice President of Marketing at BMS CAT. This is the second blog in a series of posts this month about preparing your documents for hurricane season and other natural disasters.

For the past 44 years, April 22 has represented an important day for our environment. Earth Day, beginning in 1970, has since become an annual date centered on all aspects of protecting, improving or preserving the Earth. From small efforts like planting a garden or recycling paper to big movements like large-scale education and awareness, Earth Day gives everyone an opportunity to consider ways to do their part. Along with always recycling the paper we shred, Gilmore Services is going a step further again this year and taking on Earth Day, Island Style.

The end of tax season marks the end of collecting and reporting the previous year’s financial statements and is often a breath of fresh air for business owners and the average working American. Filing taxes and accounting for your finances can be time-consuming, so mid-April represents moving forward for the year. Once the returns are processing, many people struggle to determine what to do with all of the paper documents accumulated over the course of a year and beyond. Take a look at which documents to shred and purge after tax season.

If you haven’t heard by now, Elton John is coming to the Pensacola Bay Center this weekend. As a professional document storage and management company, we were floored to learn that the Rocket Man has sold over 300 million records. So we put our own Records Man Tom Biggs to the test to calculate how many storage boxes that would take. 

Have you noticed that your office is slowly becoming more cluttered with boxes or stacks of documents? As your business grows, a filing cabinet is often not enough to contain all of your important records. Rather than stacking boxes aside in your office where they could be misplaced or damaged, it might be time to reduce the clutter and consider offsite document storage.

Managing records is one way a business owner or office manager keeps information secure, an office organized, and the company compliant with laws and regulations. Such an important part of running a business shouldn’t be overlooked, and a records management company can make sure your essential information is secure and organized.

So, do your documents need to be digitally scanned or physically stored? The choice depends on your business needs. 

If you have moved before, you know the time and consideration involved in moving from one house to another. After planning, paperwork and researching residential moving companies, it’s time to focus on the best ways to take care of your belongings. You might find that it’s necessary to store certain items during the moving process, and in that case, Gilmore Services offers moving storage containers to lighten your load.

Although Gilmore Services began in the Pensacola area over 50 years ago, it’s important to us to continue to grow as a regional business, expanding our services to areas like Montgomery, Alabama, among others.

For many small business owners, documents contain vital company information. Boxes comprised of contracts, employee records, taxes, receipts, manuals and other important information are essential to the legacy, compliance and history of an organization.

Storing records in your office or at a self-storage unit could put sensitive and confidential information at risk. In fact, improper document storage could be more damaging to a small business in the event of a loss or a breach.

A small business owner may not be financially prepared to recover from a loss caused by a disaster like a flood or fire or from a breach like a disgruntled employee who gains access to records.

This New Year, Gilmore Services celebrates over 58 years of being trusted by thousands of organizations who choose to use our moving and storage facilities, our shredding services and our imaging and records management services. We have enjoyed this good fortune only because of our proud history and philosophy of commitment to the highest levels of integrity and customer service. That promise of trust, care and concern for each client's needs continues today as a cornerstone of our company's culture. As we enter 2014, we would like to share our vision for intensifying our client-focused services.

During our lives, we accumulate important records, and it’s often necessary to keep these documents. We aren’t always sure when we’ll need them or where we should store them, but we know that it’s important to have vital information for the future.

Once you’ve made the decision to shred your organization’s outdated records, you expect your shredding company to take care of the rest. Although shredding records seems like the most secure way to destroy documents, your information could be at risk if your shredding company is not properly qualified. The National Association for Information Destruction (NAID) is the international trade association for companies providing information destruction services.

No matter how you choose to store your important information, there’s an inherent risk associated with the safety of your documents. Whether in a digital or a hard copy format, unexpected disasters or mistakes can cause you to lose important information. However, you can take certain steps to make sure your information is as protected as possible. 

At Gilmore Services, we offer document scanning and imaging to further preserve your important records. Take a look at why your information is ultimately safer with document scanning and imaging.

As many businesses know, hard copies of documents like contracts, banking records, receipts, employee forms, taxes or transactions accumulate over time. Although some important documents are often stored in file cabinets or desks, it’s challenging to store a business’ total records in one office location.

In honor of National Cyber Security Awareness Month, we want our valued customers and friends to know that someone’s identity is stolen in the U.S. every three seconds, which equates to approximately 12 million people annually.

Belinda Hernandez -  Customer Service Rep

The idea of having a “paperless” office is a trending topic among of many business owners. With promises from a records management company to never lose a document, share information, and control access; it is easy to see why so many businesses are attempting to ditch paper and embrace technology.