Gilmore Blog https://www.gilmoreservices.com/blog/author/jim-beran

It has become common practice for office environments to use secure shredding bins.

With regulations constantly changing, technology always evolving, and criminals working harder than ever to get a hold of sensitive information, deciding whether to store or destroy your business documents can be confusing, even stressful. What needs to be saved? What needs to be destroyed? How? When? Where?

Running a business fairly and ethically can be a real challenge in an unpredictable and competitive marketplace. Walking the tightrope between legal and illegal practices can make the job far more stressful.

Many records management companies tout the benefits of professional document management including offsite document storage and destruction services. One of the key benefits is the fact that customers' sensitive information is guaranteed to be safe and secure in their hands. 

There are rules for running a business. Just like in any sport, each player has a position they are in charge of, but still rely on the assistance of their teammates to complete a play.

Every business manages documents, whether it's medical files or financial records. Of course, some industries deal with more information than others. Take the medical field, for example. Hospitals are usually high-traffic environments, generating a lot of documents. For a successful system, it is mandatory to keep a paper trail, or some form of electronic documentation.

Many business look to secure document shredding to stay compliant with current records laws and regulations. While document destruction is necessary, records management compliance involves more than just making sure your business records are properly destroyed.

In fact, there are helpful questions to ask yourself to ensure your records management system is fully compliant. As you go through the list, be sure to answer the questions as accurately as possible to keep your business on the right track.

A college graduate can face difficulties while entering the business world. The whole journey is fun, frustrating, interesting, and sometimes stressful. Overall it's a huge learning experience. As young adults dabble and transition between jobs in various industries, they are introduced to the fundamentals of each job and learn how different businesses function. 

Document imaging, the process of converting a hard-copy document into an electronic file that can be accessed from a computer, server or the cloud, can help keep business information streamlined and organized. In many work environments that rely heavily on paper-based documents, a huge portion of time spent is dedicated to searching for and filing information.

Running a business means keeping up with all of the details both inside and outside the office. There are prospects to attract, customers to service, invoices to collect, while simultaneously keeping an eye on personnel issues, inventory, and daily operations. 

Time is one of the most valuable resources available to any business. No matter what you do to manage it, it always seems like there’s not enough.

One tip that a lot of companies overlook when it comes to saving and managing time is taking advantage of high-quality and dependable document imaging services as part of their records management system.

Some people have many reservations about the future. For others, the future represents potential for positive things to unfold. When we’re looking at the future of document destruction, advancements in technology and standards for record keeping can make it something to be both excited and also cautious about. Are you prepared for the future of document destruction?

Ever since it was originally released in 1988, the book "All I Really Need to Know I Learned in Kindergarten", by Robert Fulghum has been a modern-day classic. One of the reasons it’s touched so many people is that the simple life lessons he describes as being first taught in Kindergarten have such far-reaching effects in our everyday adult lives.

Summertime is nearly upon us. The weather is warm, the kids are soon out of school, and many people are feeling the itch to embark on spring cleaning and a fresh start. As the weather warms up, peak moving season is also in full swing.

When considering secure document storage, secure shredding, and retention scheduling, many business owners are shocked to discover just how big of an impact these services can have on their bottom line.

Studies show that identity theft is on the rise. It was the single most common consumer complaint in the United States in 2014 with tens of millions of people affected.

Taking on the role of preserving and cataloging your business records is no small matter. There are legal, ethical, and practical issues that could arise if something goes wrong. At the same time, choosing the right document imaging services can provide tremendous relief and peace of mind.

Space is at a premium in every busy medical office. Every examining room represents another patient that can be seen, and another seat open in the waiting room. At the same time, relocating to a larger office space can be costly and inconvenient. Often, a smart practice manager will be looking for every opportunity to economize space and make the most of the room they have.

Just the thought of identity theft is enough to send shivers up the spine of the average person, but it's even scarier if you're a business owner entrusted with your clients' private information. As a business designed to legally protect clients, a law firm should be especially concerned about protecting the identity of its clients.

With so much experience behind us and more growth to come, we couldn’t be more honored to celebrate 60 years in business. Founded by James (Jim) Gilmore in 1955, Gilmore Services began as a residential and commercial moving and storage company. While still experts in commercial and residential moving in the Pensacola area and beyond, the company has diversified over the years to include Records Management, Document Imaging and Document Shredding.  

In regulated industries, such as healthcare, everyone understands the importance of confidentiality and security when it comes to records and documentation. Generally, standards for securing documents are set by state or federal law, and non-compliance can be costly. For some businesses, the potential danger, cost, and inconvenience associated with handling their own records management isn't at the top of the priority list. But it should be. 

Without fail, every year we see news headlines announcing major fines for an organization’s noncompliance.

When it comes to the healthcare industry, the major compliance requirement is the Health Insurance Portability and Accountability Act of 1996, or HIPAA, which addresses the security and privacy of health data and protects against the sharing of information considered to be Protected Health Information (PHI).

As medical professionals know, violations can result in civil and criminal penalties with huge fines attached.

At Gilmore Services, we can’t get enough boxes! Whether for document storage, shredding, imaging or commercial and residential moving, boxes are an essential part of all of our services. For nearly 60 years, we have used boxes to help our customers protect and destroy their information as well as move their home or office. As our 60^th anniversary is coming up in 2015, we’re celebrating by going box crazy!