File Indexing
Individual File Indexing
Control
When you need immediate access to your document storage and business critical information sometimes retrieving the box is not efficient when only one file or page is needed. Gilmore Services will help you create an inventory of your information at the file level, giving you complete control. File indexing allows you to manage and access your records storage inventory accurately and efficiently.
Access
Once your document storage inventory has been indexed and processed and is on Gilmore Services information management software, using our RsWeb solution, accessible with any internet connection, you can access your file listings and data. You can complete a search by file name, case number, patient name, or other pertinent information, such as a barcode number, and see if a file is in/out with date, time and even who requested it. Now your complete records storage inventory, file by file, is at your fingertips.
Equally important, with your records storage inventory properly cataloged, you can have what you need, when you need it, in minutes. If there is a page from the file that is needed, our team can image that document and provide access online via RsWeb in minutes. We can also save the file or document into your imaged inventory for you to see it at any time in the future.
Accuracy
Businesses often struggle not with their records storage, but the retrieval of their important documents. Utilizing Gilmore Services file indexing gives assurance of each file’s location, allowing immediate retrieval when needed. This is front end records management; proactively managing your information and knowing what you have in records storage as opposed to searching for data in situations when it is critical.
Life Cycle Document Management
Accuracy in record retention is imperative to complete life cycle document management. The file indexing process ensures that each file has a retention date and provides for an efficient file destruction when the retention date has been reached. File indexing is the only way to insure complete control of retention schedules down to the file level. File indexing provides for complete life cycle management of your records on an individual file basis.
Testimonials
- "As a lawyer wrestling with closed files since 1981, I have to tell you that our using Gilmore for file storage and destruction is one of the best decisions we ever made. You guys are prompt, reliable and easy to work with. Feel free to use us as a reference anyt...
- As a Hospital, Bay Medical places the utmost importance on the secure disposal of confidential information. Gilmore Services provides peace of mind in the secure disposal of these documents. They provide bi-weekly shredding services to the whole Hospital system. T...
- "Southeast Alabama Medical Center has been using Gilmore Services for our shredding disposal since 2009. We have been extremely pleased with the service and the professionalism that Gilmore has given us. From the service guys, to the management, and to the accoun...
- "Thank you so much for this follow up! Gilmore has great service! Your folks always have a positive attitude and are extremely helpful. We are VERY pleased with the service!" De Flounlacker Flounlacker Law Firm Pensacola, FL ...
- “I cannot tell you how pleased I am with Gilmore for shredding and moving. Everyone is so accommodating and it seems like everyone wakes up in a good mood every day. I wouldn’t change a single thing." Deb Heffernan AT&T Pensacola, Panama City, Tallahasse...
- "Gilmore Services at our Niceville Campus is going very well. Leroy is an excellent driver, professional and polite as he goes to each building when collecting the shred boxes. And, we look forward to continued service from Gilmore. Thanks, again, for Gilmore’...
- Dear Gilmore Services, "I appreciate your Shredding Service. I know that our pickup is going to be handled in the upmost caution and care to make sure that Identity of my clients will be upheld. I know when the contents from my pickup bag leaves my office it ...
- “ We have been more than pleased with your imaging services and cooperation with our budget. Brandy our contact has been friendly and professional. We would recommend Gilmore Services for anyone who has imaging needs”. Dee Enroth Pain Consultants of West Flo...
- "Each time I have contacted your company for assistance, you have been eager to accommodate our needs. I've always felt like you "roll out the red carpet" for us, but I'm sure you treat all of your clients the same way you treat us. In fact, there have been a coupl...
- "I'm completely satisfied with your service provided. You always show up on time, shred all material located in blue barrels and your office staff is very courteous to work with. Customers in our building are very satisfied and love the service provided."...
- "Switching to Gilmore has decreased our warehousing costs and consolidated our files into one location. We can also serve our clients more efficiently by retrieving files in a timely manner and by not using our highly trained personnel to retrieve those files from ...
- "Your company's service is friendly, fast, dependable, professional, efficient, and accommodating."...
