Wed, Jun 03, 2015
By: Jim Beran
Document imaging, the process of converting a hard-copy document into an electronic file that can be accessed from a computer, server or the cloud, can help keep business information streamlined and organized. In many work environments that rely heavily on paper-based documents, a huge portion of time spent is dedicated to searching for and filing information.
Creating confusion
Despite the convenience of technology, many organizations still utilize manual workflow processes in order to accomplish common tasks. These everyday responsibilities often require the cooperation of several employees, which can be a time-consuming process.
For example, a document is typed up, printed, signed, approved, routed, and navigates throughout the entirety of the office before it completes its specific purpose. Time-consuming processes like this tend to result in disorganization, confusion among employees, valuable time lost, and potentially misplaced vital information.
Reshape your workflow
In today's world, work processes are expected to be fast, efficient, and simplified. Businesses of all sizes are researching and developing methods to increase productivity and cut costs, all while keeping up to date with compliance requirements. By implementing document imaging, businesses have an opportunity to truly reshape their entire business workflow.
Despite many documents being produced and saved electronically, paper-based documents still remain the primary document type utilized within business environments. By incorporating a new system of document imaging into your businesses work flow, organizations are able to eliminate the use and unnecessary storage of paper often crowding an office environment.
Rather than disrupting employee productivity with manual tasks, introducing a document imaging plan can seamlessly connect employees with the documents they share and use. With the right document management, organizations can eliminate the mundane and tedious zigzag paper passing process and circulate records in a way that makes sense and drastically improves productivity.
To find out more ways your business can benefit from a document imaging plan, we welcome you to contacts us today and learn how to clear those hard copies off your desk once and for all.
